Production Assistant


POSITION REPORTS TO: Program & Events Manager and/or Events Coordinator

POSITION PURPOSE: The Production Assistant provides support for the IDA Awards, Screening Series, and DocuDay, as well as other events as assigned.


Under the direction of the Program & Events Manager and/or Events Coordinator, the Production Assistant will work in the following areas:

  • Support set-up and check-in process as well as manage and monitor tickets and RSVP’s in Eventbrite for all Events.

  • Flag Events team when Events are close to selling out and periodically de-dupe lists for accurate head count before printing RSVP list for check-in.

  • Intake reserved seating guests into check-in list and manage list for easy reference of whether reserved seating guests have checked in.

  • Work with IDA staff to enlist volunteers for Events.

  • Support theater set up including, marking off reserved seating, videographer set up and reserved seating needs, reserved seating for photographer, and recommend when to pull reserved seats vis a vis no show guests.

  • Confirm check-in protocols are followed.

  • Consolidate check-in lists and fill out Attendance tracker.

  • Greet talent/VIPs as they arrive and connect them with relevant parties.

  • Monitor Events timeline, make sure things are happening, and raise a red flag if there’s an issue or someone is late.

  • Be knowledgeable of upcoming Events and be able to communicate "the brief" on IDA to

  • Support tear down of Events.

  • Work with IDA Awards data, communicating with nominees, procuring clips, and booking

  • Purchase craft services and set up for meetings.

  • Go on runs to pick up office supplies or production materials.

  • Research and purchase production supplies and materials.

  • Place orders for equipment and purchases.

  • General administrative office work as assigned.


Other Duties

  • Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.



  • Excellent listening skills.

  • Sense of humor.

  • Detail oriented and extremely organized.

  • Strong problem-solving skills but have the wherewithal to ask questions for clarity.

  • 2 - 4 years of directly relevant experience and/or experience in event production.

  • Prior experience as a production assistant at an agency in a fast-paced environment is
    highly valued.

  • Computer literate, proficient in all Microsoft Office Suite programs, and Google Apps.

  • Familiarity with event management software and platforms including Eventbrite and
    databases. Salesforce is a plus.

  • Highly proficient using Excel spreadsheets for data management and organizing
    information to create reports.

  • Proven ability to manage time and prioritize tasks to meet goals and deadlines effectively.

  • Able to lift up to 25 lbs. and be on your feet for several hours at a time.

  • Availability to participate in evening events including weekends.

  • Excellent anticipatory skills with ability to think and plan ahead.


Compensation: $15/hour

How to Apply: Submit your resume, including cover letter detailing your qualifications, experience, and interest in Adobe PDF format to

IDA is an equal opportunity employer and will not discriminate against any employee or applicant on the basis of race, color, national or ethnic origin, religion, age, gender, handicap, pregnancy, sexual orientation, or veteran status.