Jobs

Development Assistant

 

POSITION TYPE: Nonexempt
POSITION EMPLOYMENT STATUS: Temporary Part-Time
POSITION REPORTS TO: Director of Development

POSITION PURPOSE: The Development Assistant at the International Documentary Association (IDA) will provide support to the Development team in a variety of ways and tasks but primarily in advertising and media sales. The Development Assistant’s day-to-day work will be spent on assisting in the selling of advertising space in any IDA communication platform, such as Documentary magazine ads, event sponsorship(IDA Awards), Website Advertising, Event tickets, Program ads, Newsletter ads, and Email Marketing (E-blasts).

Other responsibilities will include providing administrative support with donor correspondence, maintenance of development reports, updating/maintaining the donor database, conducting research, analyzing data and compiling reports on current or prospective donors, assisting with draft grant proposals, and preparing mailing materials (invitations and solicitations).

Responsibilities/Duties/Functions/Tasks:

Advertising & Media Sales:

  • Establish and maintain relationships with current and new clients.

  • Working with Development Director, sell advertising space (online and print).

  • Oversee and manage advertising placement for online and print ads sold.

  • Prospect & develop new advertisers for IDA’s products.

  • Provide weekly sales updates and reports to ensure revenue goals are being achieved.

  • Analyze database to re-engage lapsed advertisers.

  • Oversee and manage IDA’s trade and barter agreements.

  • Able to explain the benefits of IDA’s products using statistics on readership or viewing figures.

  • Understand IDA’s pricing structure and is able to negotiate around it.

  • Comfortable meeting clients to discuss their marketing needs.

  • Work with client representatives(PR Firms) to devise an advertising campaign that meets the client's brief and budget.

  • Able to problem solve any client problem professionally with care, tact, and excellent customer service.

  • Keep in contact with the client at all stages of the advertising campaign including checking and reporting on the campaign's progress.

  • Manage invoicing to the client.

  • Studies and understands all facets of IDA’s products and services being offered .

  • Stays current with sales tactics and trends for advertising and media sales.

  • Tracks every advertising purchase to ensure that client contracts are fulfilled accurately and on time.

  • Works to maximize sales and meet quotas in the short and long term.

  • Participate in industry events or trainings.

 

General Development Duties

  • Provide customer service to donors and sponsors, by confirming receipt of contributions and fielding inquiries.

  • Assist with preparation of donor acknowledgement letters and other correspondence.

  • Maintain advertising, foundation, corporation, individual donor files, and other materials.

  • Create monthly fundraising reports and other database reports as needed.

  • Continually update and correct database records.

  • Assist with preliminary research on prospective corporate foundation and individual donors.

  • Coordinate production and mailing of campaign appeals.

  • Maintain guest lists, gather and prepare registration materials and other duties as assigned for fundraising events.

  • Prepare media materials for distribution. (i.e. copying, filing, mailing, e-mailing)

  • Assemble and prepare media and donor kits for events and meetings.

  • Assist with Membership drives and initiatives.

 

Corporate Sponsorships:

  • Works with Development Director and Executive Director to sell sponsorship opportunities to advertisers and other prospects.

  • Analyze database to re-engage lapsed sponsors.

  • Assists with other corporate sponsorship duties as needed.

 

Other Duties:

  • Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.

 

Qualifications:

  • BA in Nonprofit Management, Marketing, Business, Communications, Public Relations or similar field of study is highly desired (equivalent on the job experience will also be considered).

  • Ability to multi-task and meet deadlines in a fast-paced environment.

  • Experience working in a Nonprofit work environment is preferred.

  • At least 1-3 years of experience required.

  • CFRE preferred but not required.

  • IAB Certification preferred but not required.

  • Experience working within the documentary, film, or arts industry is preferred; a passion for documentary film is highly desired.

  • Strong computer/technical skills with emphasis on all Microsoft Office Suite programs Google apps, and Donor databases. Salesforce is preferred.

  • Excellent networking skills.

  • Attention to detail is a must, including proofreading.

  • Enjoys working with diverse multi-functional teams.

  • Commitment to personal and professional development.

  • Proactive approach in taking on responsibility and willingness to pitch in and help others when necessary.

  • Ability to employ critical thinking, good judgment, and maintain confidentiality of information.

  • Detail oriented and extremely organized.

  • Excellent anticipatory skills with ability to think and plan ahead.

  • Copywriting skills preferred.

 

Compensation: $20/hour

How to Apply: Submit your resume, including cover letter detailing your qualifications, experience, and interest in Adobe PDF format to jobs@documentary.org.


 

Production Assistant

 

POSITION TYPE: Nonexempt
POSITION EMPLOYMENT STATUS: Temporary/Seasonal
POSITION REPORTS TO: Program & Events Manager and/or Events Coordinator

POSITION PURPOSE: The Production Assistant provides support for the IDA Awards, Screening Series, and DocuDay, as well as other events as assigned.

Responsibilities/Duties/Functions/Tasks:

Under the direction of the Program & Events Manager and/or Events Coordinator, the Production Assistant will work in the following areas:

  • Support set-up and check-in process as well as manage and monitor tickets and RSVP’s in Eventbrite for all Events.

  • Flag Events team when Events are close to selling out and periodically de-dupe lists for accurate head count before printing RSVP list for check-in.

  • Intake reserved seating guests into check-in list and manage list for easy reference of whether reserved seating guests have checked in.

  • Work with IDA staff to enlist volunteers for Events.

  • Support theater set up including, marking off reserved seating, videographer set up and reserved seating needs, reserved seating for photographer, and recommend when to pull reserved seats vis a vis no show guests.

  • Confirm check-in protocols are followed.

  • Consolidate check-in lists and fill out Attendance tracker.

  • Greet talent/VIPs as they arrive and connect them with relevant parties.

  • Monitor Events timeline, make sure things are happening, and raise a red flag if there’s an issue or someone is late.

  • Be knowledgeable of upcoming Events and be able to communicate "the brief" on IDA to
    guests.

  • Support tear down of Events.

  • Work with IDA Awards data, communicating with nominees, procuring clips, and booking
    travel.

  • Purchase craft services and set up for meetings.

  • Go on runs to pick up office supplies or production materials.

  • Research and purchase production supplies and materials.

  • Place orders for equipment and purchases.

  • General administrative office work as assigned.

 

Other Duties

  • Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.

 

Qualifications:

  • Excellent listening skills.

  • Sense of humor.

  • Detail oriented and extremely organized.

  • Strong problem-solving skills but have the wherewithal to ask questions for clarity.

  • 2 - 4 years of directly relevant experience and/or experience in event production.

  • Prior experience as a production assistant at an agency in a fast-paced environment is
    highly valued.

  • Computer literate, proficient in all Microsoft Office Suite programs, and Google Apps.

  • Familiarity with event management software and platforms including Eventbrite and
    databases. Salesforce is a plus.

  • Highly proficient using Excel spreadsheets for data management and organizing
    information to create reports.

  • Proven ability to manage time and prioritize tasks to meet goals and deadlines effectively.

  • Able to lift up to 25 lbs. and be on your feet for several hours at a time.

  • Availability to participate in evening events including weekends.

  • Excellent anticipatory skills with ability to think and plan ahead.

 

Compensation: $15/hour

How to Apply: Submit your resume, including cover letter detailing your qualifications, experience, and interest in Adobe PDF format to pajobs@documentary.org.


IDA is an equal opportunity employer and will not discriminate against any employee or applicant on the basis of race, color, national or ethnic origin, religion, age, gender, handicap, pregnancy, sexual orientation, or veteran status.