Jobs

Controller

 

PAID 2018 Summer Internships

 

IDA is an equal opportunity employer and will not discriminate against any employee or applicant on the basis of race, color, national or ethnic origin, religion, age, gender, handicap, pregnancy, sexual orientation, or veteran status.


Controller

 

Type: Exempt
Employment Status: Full-Time
Reports to:Executive Director/Deputy Director
Salary Range: $72,000 - $80,000

POSITION PURPOSE: The International Documentary Association (IDA) seeks a Controller who is motivated to use their skills and talents to advance our work building and serving the needs of a thriving documentary culture. The IDA is a 501(c)(3) organization that provides funding, resources and services to filmmakers, creates community across a diverse nonfiction field, and defends the rights and freedoms of documentary artists, activists, and journalists around the world.

The Controller is an integral member of IDA’s senior staff, working collaboratively to ensure the organization’s overall health through effective and efficient financial management. We are looking for someone with a passion for our mission and values, the ability to help develop a long-term vision and plan for the financial health of the organization, and expert-level knowledge of nonprofit financial accounting and systems. The Controller will ensure that IDA has the financial systems in place to: support dynamic and responsive program implementation; provide excellent service to IDA’s members, sponsored film projects, and filmmaker grantees; comply with all relevant state and national laws, and conduct a flawless annual audit.

The Controller is supported by a full-time Accounting Manager. The Controller leads all day-to-day finance operations, overseeing an organizational budget of approximately $4 million and the accounting functions of a high-volume fiscal sponsorship program that administers approximately $9 million to documentary projects annually.

The Controller reports to the Executive Director and Deputy Director and is based in our offices in Los Angeles.

 

Key Responsibilities will include, but are not limited to:

Leadership

  • Participate in driving the organizational direction as a member of the leadership team.

  • Work collaboratively with staff and the Board of Directors to develop both strategic and operational finance-related goals that support our strategic plan.

  • Lead our annual organizational budgeting process ensuring it is consistent with IDA’s strategic goals and priorities. Work closely with IDA staff on budgeting, financial planning, and projections.

  • Prepare reports for the Board of Directors under the direction of the Executive Director, including reports to the audit and finance committees.

Finance

  • Oversee all financial accounting systems and functions (including A/R, A/P, payroll, and tax) and maintain internal fiscal controls that consistently result in a fully compliant annual audit.

  • Lead the operations of the accounting department, including the design of a departmental structure well-suited for achieving our goals and maintain a streamlined, well-documented staff and filmmaker-friendly system of accounting policies and procedures.

  • Lead the development of the annual budget, working closely with senior leadership and program staff to ensure a smooth process and timely delivery.

  • Ensure that day-to-day cash flow and cash projections are strong and that we effectively manage and strengthen our overall cash position and net assets.

  • Generate monthly financial documents, and timely financial analysis, ensuring that decisions are made based on an accurate financial position. Calculate variances from the budget and report significant issues.

  • Follow local, state, and federal government regulations, reporting requirements and tax filings.

  • Lead the annual financial audit and tax return preparation with outside auditors. Manage the board audit committee, and ensure an efficient audit process.

  • Handle financial aspects of grant proposal development and execution, including review of grant budgets and agreements, and implementation of systems to generate grant-level and program-level reporting that allocates income and expenses to specific grants and accurately tracks expenses against specific grants. This includes managing and ensuring compliance with financial requirements of government and multi-year grant agreements.

  • Partner with development and programmatic staff to provide timely and accurate financial reports, cost reports and projections as needed for grant proposals, reporting, and planning purposes.

Human Resources

  • Partner with Deputy Director on strategic human resources functions.

  • Manage compliance issues and stay up to date on evolving state and national regulations related to employment.

  • Oversee compensation and benefits administration through Zenefits, including bi-monthly payroll, health insurance, 401K plan administration, and flexible spending accounts.

  • Partner with Deputy Director on all human resource functions including, hiring, employee onboarding and orientation, compensation reviews, and terminations.

Desired skills and attributes:

  • You are an experienced manager and have demonstrated facilitative leadership skills.

  • You are a skilled communicator, able to influence and build consensus, have proven experience partnering with staff across all levels of an organization, and can effectively translate complex financial information for program and development staff.

  • You are highly collaborative, able to balance many competing priorities and willing to go the extra mile to get the job done.

  • You are organized, calm under pressure, have excellent problem-solving and analytical skills, and the sound judgment needed to make timely, well-informed decisions.

  • You are tech-savvy and motivated to seek and implement technological solutions to improve process and workflow.

  • You have a Bachelor’s degree in finance or accounting or equivalent experience; CPA, or equivalent professional experience is preferred.

  • You have at least three years experience in a lead financial management role in a nonprofit organization, at least ten years of progressively responsible finance and accounting experience, and have worked at an organization with multiple cost and revenue centers. Experience at an organization with a mid-size to large fiscal sponsorship program is highly valued.

  • We highly value experience as a member of senior management but are open to working with an exceptional candidate for whom this job would be a growth opportunity.

 

Benefits and work environment: We offer a casual work environment with flexible hours, and a competitive benefits package including: 401(k), 100% Employer paid Health, Dental, Vision, Life Insurance, and Long Term Disability. Ten days of paid vacation in your first year, six sick days, twelve paid holidays and five paid days off when our office closes for winter break.

No phone calls or drop-ins please.

How to Apply: Submit here


PAID 2018 Summer Internships

With generous support from the Los Angeles County Arts Commission, the IDA is pleased to offer three full-time, paid summer student internships: Educational Programs Internship; Filmmaker Services Internship; and an Events Planning Internship. These internships are for 10 weeks, starting no sooner than June 4, 2018 and ending by August 24, 2018. Compensation is $5,300.00 per internship.

Student Eligibility

Positions are limited to currently enrolled undergraduate (2- or 4-year) college students who reside or attend college in Los Angeles County. Students must have completed at least one semester of college by June 1, 2018 or will complete their undergraduate degree between May 1- September 1, 2018 in order to be eligible to participate. Students who have already earned a BA, BS or a higher degree on or before April 30, 2018 are not eligible. Students who have previously participated in the Los Angeles County Arts Internship Program are not eligible to participate a second time. Candidates can come from all areas of undergraduate study and are not required to have demonstrated a previous commitment to the arts. All college students regardless of race, religion, sex, national origin, age, sexual orientation, or disability who meet the above criteria are eligible to apply to participate in the Los Angeles County Arts Internship Program. Students invited to participate in the program must provide a copy of their college transcripts, student ID and driver’s license, if available, to verify undergraduate enrollment or recent graduation and LA County residence.

Internships are sponsored by the Los Angeles County Board of Supervisors through the Los Angeles County Arts Commission. 132 undergraduate interns will participate in the program this year at more than 100 performing, presenting, and literary nonprofit arts organizations and municipal arts agencies throughout LA County. In addition to their full-time 10 week paid internship, interns will participate in educational events as part of the program, which is funded by the Getty Foundation. The educational events are designed to provide interns with a broader perspective of the vibrant arts and cultural landscape of the County. For additional information on the Los Angeles County Arts Commission, the Arts Internship Program, and for a complete list of all the internships offered this summer, visit the Arts Commission website at www.lacountyarts.org.

 

Filmmaker Services Internship

Duties and responsibilities:

The Filmmaker Services Intern will lead a research and arts evaluation project of potential benefit to the entire documentary field. This effort will entail working with IDA staff to conduct a comprehensive needs assessment of funding sources and additional program supports, with a view to helping filmmakers complete and distribute feature-length documentary projects. Some examples of such needs are: funding (particularly new opportunities, such as foundation and government grants, sponsorships and individual donations); production and post-production supports; festival distribution, marketing and outreach, and impact strategy. The framework for the research will be developed in close collaboration with, and with guidance from, the IDA filmmaker services team. The research itself will involve working with IDA's organizational records, online research, and conducting outreach to a small sample of filmmakers. The intern will in turn develop a brief survey of the field, from which IDA staff can glean insights into how to better support the documentary community.

Additional activities

  • Conducting organizational research on projects funded by the IDA, their production status, festival screenings, awards and distribution;

  • Creating a template for the visual organization of data in a manner that will best suit the needs of IDA staff and the organization's community of filmmakers;

  • Conducting outreach to filmmakers;

  • Designing, coordinating and participating in surveys and interviews with filmmakers;

  • Working with a supervisor to analyze research results and make recommendations to IDA staff based on findings.

Skills, Knowledge, Other Requirements

  • Facility with Google Chrome applications, MS Word and MS Excel

  • Strong research, writing, and verbal communication skills

  • Understanding of database and content management software

  • Interest in documentary film/nonfiction media

How to Apply

To apply, please email resume and cover letter explaining your qualifications, experience and the specific reasons why you are applying for this internship to internships@documentary.org by April 27, 2018. Include "Filmmaker Services Internship 2018" in the subject line.

 

Educational Programs Internship

Duties and responsibilities

Working closely with the International Documentary Association's Educational Programs Manager, the Educational Programs Intern's primary project will be to help with the development, planning, marketing, and execution of the IDA’s Conversation Series, master class programs and Getting Real ‘2018 conference. Collectively, these programs serve documentary filmmakers, industry professionals, and independent film lovers.

Responsibilities will include:

  • Researching critical issues in the documentary field to develop programming ideas;

  • Researching best practices in educational programming within arts organizations;

  • Developing copy describing each IDA educational event;

  • Conducting promotional outreach to publicize events;

  • Developing copy for communications with attendees;

  • Coordinating video assets with program instructors and participants;

  • Taking part in onsite, day-of-event activities such as setup and breakdown;

  • Developing an original programming concept that they pitch to IDA leadership staff at the internship’s conclusion.

Additional activities

  • Assist the Educational Programs Manager with review and approval of edited videos of educational sessions for posting on the IDA website;

  • Help organize the IDA's educational programs video and audio archive;

  • Research potential programming/promotional partners in markets outside Los Angeles;

  • Help with the development of a potential diversity-driven initiative that would provide young people of color with entrée to the professional nonfiction filmmaking field.

Skills, Knowledge, Other Requirements

  • Facility with Google Chrome applications, MS Word and MS Excel;

  • Experience with Photoshop, HTML and editing platforms (Final Cut, Avid, etc.) a plus;

  • Strong research, writing and verbal communication skills;

  • Availability to participate in some weekday evening and Saturday morning events (4-6 over the 10-week period); and

  • Interest in documentary film/nonfiction media. 

How to Apply

To apply, please email resume and cover letter explaining your qualifications, experience and the specific reasons why you are applying for this internship to internships@documentary.org by April 27, 2018. Include "Education Programs Internship 2018" in the subject line.

 

Event Planning Internship

Duties and responsibilities:

The Program and Events Intern will work with the IDA Events Coordinator in developing, promoting, marketing, and executing several of the IDA’s signature programs, including the IDA Documentary Awards and the IDA Screening Series.

Responsibilities will include:

  • Providing oral and written information to filmmakers, distribution companies and publicists, for example, relating to IDA Documentary Awards and IDA Screening Series submission eligibility;

  • Prepare and send all films submitted to the IDA Awards to appropriate film adjudication committees;

  • Prepare and maintain all adjudication committee tracking documents;

  • Serve as a point of contact for adjudication committee chairs, including assisting them with records, questions, and scheduling;

  • Research and catalogue film festival content, as it pertains to the IDA Awards;

  • Help market and promote IDA’s signature programs, including the IDA Documentary Awards and the IDA Screening Series.

Additional activities

  • Maintaining a database

  • Copy-writing

  • Watching and evaluating film submission screeners

Skills, Knowledge, Other Requirements

  • Facility with Google Chrome, MS Word, and MS Excel;

  • Ability to correspond professionally by phone and email, in a courteous and competent manner;

  • Available to participate in 2-3 evening events, as required;

  • Experience with Photoshop, Final Cut Pro, and HTML a plus;

  • Interest in documentary filmmaking, including as producer or director; and/or interest in marketing and publicity for documentary films a plus. 

How to Apply

To apply, please email resume and cover letter explaining your qualifications, experience and the specific reasons why you are applying for this internship to internships@documentary.org by April 27, 2018. Include "Event Planning Internship 2018" in the subject line.

 

Year-round IDA Internships Opportunities

Interning at the IDA is an excellent way to learn about the world of documentary filmmaking, enhance your skills and build your resume—while supporting a great organization. IDA interns work with the Programs and Events Departments to produce educational programs, the IDA Documentary Screening Series, the IDA Documentary Awards, and DocuDay. As an IDA Intern, you’ll have the opportunity to attend IDA events, interact with some of your favorite filmmakers and grow your production, editing, social media and design skills.

For more information about how to become an IDA intern, please contact internship@documentary.org.