Filmmaker Services Associate


POSITION EMPLOYMENT STATUS: Part-Time (20 hours/week)
POSITION REPORTS TO: Director of Filmmaker Services

POSITION PURPOSE: The Filmmaker Services Associate will assist with the day-to-day operations of the Filmmaker Services department, with the majority of hours spent supporting IDA’s extremely busy Fiscal Sponsorship Program. This entry level position will also provide direct support to the Filmmaker Services Director and Filmmaker Services Manager on various program administrative tasks.


Fiscal Sponsorship Program(FSP):

  • Generate, track, and maintain FSP related agreements, grant contracts, and financial reports.

  • Organize FSP applications for review using JotForm and Submittable as well as send rejection and acceptance notices.

  • Respond in a timely and professional manner to filmmaker inquiries and/or requests for account information, balance reports, receipts, letters of support, and etc. via phone and email.

  • Maintain all files of documents and information commonly required for grant proposals and grant compliance and provide them to funders and filmmakers for FSP projects, as appropriate.

  • Support Finance Coordinator and Filmmaker Services Manager with weekly check runs by preparing financial reports and coordinating all necessary sign-offs for FSP disbursements.

  • Work on special projects related to FSP, as assigned.


General Filmmaker Services

  • Provide excellent customer service to filmmakers who are considering or participating in IDA filmmaker services programs.

  • Assist with maintenance of all filmmaker services program paperwork and files.

  • Send rejection and acceptance notices for Pare Lorentz grant applications.

  • Organize Pare Lorentz grant applications for review using Jotform and Submittable.

  • Update, create, and maintain database records.

  • Provide occasional on-site support before and during filmmaker services events in Los Angeles.

  • Develop and maintain systems for efficient tracking of all assigned tasks.

  • Coordinate regularly with the finance, communications, and other program teams on departmental needs and tasks.

  • Assist in conducting research and fielding general questions.

  • Work on special projects related to filmmaker services programs, as assigned.


Other Duties:

  • Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.



  • Desire to learn and grow with a small arts and media Nonprofit dedicated to serving the needs of documentary filmmakers around the world.

  • Extremely organized with keen attention to detail.

  • Demonstrated interest and/or experience in documentary film or other media is preferred.

  • Professional demeanor and excellent customer service skills.

  • Excellent communication skills and flexible, collaborative working style.

  • Experience with crowdfunding platforms including Kickstarter, Seed & Spark, Classy, and etc. is a plus.

  • Ability to employ critical thinking, good judgment, and maintain confidentiality of information.

  • Demonstrated ability to meet deadlines and complete tasks with minimal supervision.

  • Excellent computer skills with demonstrated ability to quickly learn new programs and software and to troubleshoot.

  • Experience and proficiency using content management systems (CMS) and a variety of software applications (Training on specific systems and platforms will be provided as needed).

  • Experience with Microsoft Office Suite programs but particularly Excel with ability to use basic functions in putting together spreadsheets.

  • Commitment to personal and professional development.

  • Experience working effectively in a fast paced environment requiring initiative, reliability, and resourcefulness.

  • Bachelor’s degree preferred but relevant equivalent experience will also be considered.

  • Occasional presence at local weekend or evening events may be required.

  • Highly proficient in all Microsoft Office Suite programs and Google Apps.

  • Experience with JotForm, Submittable, QuickBooks, Salesforce, Eventbrite, Slack, Basecamp is a plus.

  • Must have strong ethics, decision making skills, self-confidence, and ability to problem solve and take initiative.

  • Demonstrated interest and/or experience in the Nonprofit field through volunteer work, work experience, internships, and/or educational background is preferred.

  • Receptive to feedback, willing to learn, and embrace continuous improvement.


Compensation: $15/hour

How to Apply: Submit your resume, including cover letter detailing your qualifications, experience, and interest here


IDA is an equal opportunity employer and will not discriminate against any employee or applicant on the basis of race, color, national or ethnic origin, religion, age, gender, handicap, pregnancy, sexual orientation, or veteran status.