Grants Manager

Full Time/Exempt
Reports to: Director of Development
Pay Range: $60,000 - $70,000
Open from September 3, 2020 until filled. Candidates will be contacted on a rolling basis. We encourage interested candidates to apply early. 

The International Documentary Association (IDA) is a 501(c)(3) organization that provides funding, education, resources and services to filmmakers, creates community across a diverse nonfiction field, and defends the rights and freedoms of documentary artists, activists, and journalists around the world.

Reporting to the Director of Development & Partnerships, the Grants Manager will oversee IDA’s foundation and government grant portfolio, managing and independently driving the grants process from start to finish. The Grants Manager will collaborate with IDA’s leadership and senior management teams on prospect research for current and new funding opportunities; collaborate with program staff to understand programs and initiatives needing support; conduct research; write, track and submit all grant proposals and reports; and drive the process to collect and track relevant quantitative and qualitative data across the organization. The position will also collaborate closely with the Director of Development & Partnerships and the rest of the development team to execute fundraising strategies and events to expand IDA’s major donor program. 

Responsibilities:

All percentages are approximate and will vary due to fluctuation in organizational activities and priorities

Grant Research, Writing and Reporting (Approximately 90%) 

  • Independently oversee foundation and government grants portfolio and track deadlines 

  • Work collaboratively with accounting department and program directors to prepare financials for grant proposals and reports

  • Continually seek project opportunities that are aligned with institutional goals/priorities and match prospect research

  • Collaborate with Program Staff to understand the funding needs of artist programs and initiatives

  • Independently draft all grant proposals in a timely manner, allowing ample time for review

  • Independently collect all supplemental materials by issuing requests to relevant units at IDA

  • Seek input on all draft proposals and finalize materials for submission

  • Submit final proposals and all supplemental materials on time

  • Track statistics on grants submitted vs. grants allocated to gain efficiencies in IDA’s grant program

  • Continually refresh evolve IDA’s institutional platform language to ensure that it accurately reflects the organization’s brand and priorities

  • Maintain a spreadsheet of funded proposals, including reporting dates, dates funds are expected, and other pertinent information

  • Prepare and disseminate final reports as required by funders

  • Prepare and disseminate post-project evaluation and summaries for all major events (i.e. bi-annual conference, etc.)

  • Independently manage any “billing” to collect funds when needed

  • Report progress vs. goals on a monthly basis

Other Development Responsibilities (Approximately 10%) 

  • Draft correspondences with funders on behalf of the Executive Director, Board of Directors and other organizational leaders, as required

  • Prepare development documents for printing and mailing  

  • Maintaining accurate files and records for institutional and individual giving portfolios

Desired Competencies:

  • Diligent and able to independently manage time, prioritize tasks, and meet goals and deadlines consistently

  • Reliable self-starter who takes initiative, sets and responds to priorities, drives work forward and sees projects through to completion

  • Proactive communicator who surfaces issues, asks questions for clarity, and takes the initiative to gather the information and context needed to make decisions independently

  • Professional, helpful and diplomatic demeanor

  • Commitment to personal and professional development, including willingness to hear, reflect and act on feedback from managers, colleagues and constituents

  • Flexible, collaborative working style and positive can-do attitude

  • Excellent listening, oral and written communication, including presentation and public speaking skills

  • Commitment to act on values of racial equity and social justice

Qualifications:

  • Master’s degree in relevant field, or comparable work experience

  • 3+ years of grant writing experience, 5+ years of progressively responsible professional experience in the arts, media or nonprofit fields

  • Demonstrated interest or experience in documentary film and knowledge of the documentary field a plus

  • Detail oriented and extremely organized

  • Excellent computer skills including proficiency in all Microsoft Office and Google G Suite applications, experience with donor database management (Salesforce) and ability to quickly learn and master new programs, apps and technical skills

  • Ability to maintain confidentiality of organizational, financial and member information. 

  • Strong attention to detail and expert writing, editing and proofreading skills

  • Proven ability to manage time and prioritize tasks to meet goals and deadlines effectively

  • Demonstrated experience working effectively in an environment requiring initiative, reliability and resourcefulness

  • Understanding of the ways that race and other identities intersect and play out in this work, especially as they relate to funding in the arts and media, and interest in and commitment to equitable and anti-racist fundraising practices

This job description outlines to the best of our ability, the current scope of the role, with the understanding that jobs evolve and change over time and that no job description can capture all of the responsibilities of a job or detail everything that may be expected in a role

Compensation:

The pay range for this role is $60,000-$70,000 annually. Benefits include 100% employer-paid medical, dental and vision, life insurance, long-term disability insurance, paid parental and family leave, and access to contribute to pre-tax commuter benefits, flexible spending accounts and 401k retirement savings plan with a 50% employer match up to 4%. 

Generous paid time off including sick days, 15 vacation days in the first year of employment, 14 paid holidays and a paid week off when our office closes from Christmas Eve to New Years day. We offer a friendly, casual work environment, ample opportunities to attend industry events and screenings, and flexible schedule and work from home opportunities.

Applicants for this position may work from our beautiful new offices in Koreatown, Los Angeles (when it’s safe to return), but we will also welcome highly qualified full time remote candidates based outside of Los Angeles.

To Apply:

Please submit the following with your employment application:

  • A cover letter including your interest in the position and IDA, and the date you’re available to start.

  • A resume outlining your educational and professional experience.

  • 2-3 writing samples including at least one grant proposal

Submit your application


Year-round IDA Internships Opportunities

Interning at the IDA is an excellent way to learn about the world of documentary filmmaking, enhance your skills and build your resume—while supporting a great organization. IDA interns work with the Programs and Events Departments to produce educational programs, the IDA Documentary Screening Series, the IDA Documentary Awards, and DocuDay. As an IDA Intern, you’ll have the opportunity to attend IDA events, interact with some of your favorite filmmakers and grow your production, editing, social media and design skills. Interns must receive school credit. 

For more information about how to become an IDA intern, please contact internship@documentary.org.


IDA is an equal opportunity employer and highly values diversity. We provides equal employment opportunities to all employees and applicants for employment without regard to  sex, race, color, age, national origin, religion, disability, genetic information, marital status, sexual orientation, gender, gender identity or expression, pregnancy or maternity, veteran status, or any other status protected by applicable national, federal, state or local law.